Administrative Coordinator

Are you highly organized, detail-oriented, and comfortable working in a fast-paced logistics environment? For an international company in Bleiswijk, we are looking for two Administrative Services Coordinators. In this role, you will help ensure that orders are processed and shipped on time, incoming deliveries are handled efficiently, and operational issues are resolved quickly. You will work closely with internal teams and external logistics partners to keep daily operations running smoothly.

As an Administrative Services Coordinator, you will coordinate and monitor daily warehouse activities in collaboration with an external logistics partner. You will ensure that orders, shipments, and incoming deliveries are processed correctly and on time.

Your responsibilities will include:

• Monitoring daily orders and shipments to ensure timely processing and dispatch.
• Tracking orders and checking information using SAP, Excel, and logistics dashboards.
• Reviewing order details, invoices, and shipping documentation for accuracy and completeness.
• Adjusting shipment priorities when business needs change.
• Following up on incoming deliveries and ensuring goods are received and registered correctly.
• Communicating with internal departments and external logistics partners to resolve operational issues.
• Registering and following up on complaints and deviations.
• Investigating problems, identifying root causes, and coordinating solutions with the relevant stakeholders.
• Supporting projects and contributing ideas to improve logistics processes and operational efficiency.

You will work with different teams and manage changing priorities, ensuring that information flows smoothly and that issues are followed up until they are resolved.

• A full-time position of 39 hours per week;
• A gross hourly salary of €17.81;
• A temporary assignment of 9 months;
• Working hours from Monday to Friday, 08:30–17:15;
• Travel expense reimbursement;
• Pension accrual from your first working day;
• 25 vacation days based on full-time employment;
• 8.33% holiday allowance;
• Access to the Adecco Academy, offering online training and development opportunities;
• A professional working environment with international contacts.

Our client is a leading international company in the life sciences and pharmaceutical industry. It supports scientific research, healthcare, and the development of medicines by providing innovative products, technologies, and services.

• A completed vocational or higher education in Logistics, Supply Chain, Business Administration, or a related field;
• Strong organizational and planning skills;
• A careful and accurate approach to administrative tasks and documentation;
• The ability to manage multiple tasks and changing priorities;
• Good communication and problem-solving skills;
• Good command of English;
• Experience with Excel and digital systems; SAP knowledge is an advantage;
• Knowledge of logistics documentation, transportation, and import/export processes is a plus;
• A flexible, proactive, and stress-resistant attitude.

The selection process consists of two interviews. The first interview takes place on-site with two managers, followed by an online Teams interview with the hiring manager and a colleague.

Are you ready to help keep logistics operations running smoothly? Apply now!